Data Protection Statement

Our Commitment to Protecting Your Data

At IntegriQA, trust is at the centre of everything we do. Suppliers, distributors, contractors and hospitality clients rely on us to handle their information with accuracy, fairness and integrity. We take that responsibility seriously.

This Data Protection Statement explains the principles that guide how we collect, use and protect personal and business data across our website.

Last updated: 10 December, 2025

We protect your data as if it were our own

We apply strict security measures to safeguard data against unauthorised access, misuse or loss.
This includes access controls, encryption, audit logging, secure development practices and continuous monitoring.

We only use data for clear, lawful purposes

We collect and process personal data only where needed to:

Operate the IntegriQA platform
Verify supplier information
Support supplier pre-qualification
Help clients make informed, compliant decisions
Improve our services
Meet legal obligations

We do not sell personal data or use it for unrelated purposes.

We minimise the data we collect

We only request the information necessary for:
• Supplier Verification
• Trust Scoring
• Compliance Checks
• Contact and Communication
• Platform Security and Performance
We do not request or store special category data unless absolutely required and legally justified.

You stay in control of your information

Individuals have the right to access, correct, delete or restrict their personal data.
Suppliers also have specific rights related to the accuracy of their profile, trust scoring and documentation updates.

Requests can be made at any time through our support team, and we respond promptly in line with UK GDPR.

Data is stored and processed responsibly

Website data is handled under the Website Privacy Notice.

Supplier and client data on the platform is handled under the Platform Privacy Policy.

All data is hosted in the UK unless otherwise stated, with safeguards for any international transfers.

We work only with trusted service providers who meet our security and governance standards.

We build transparency into the platform

Our trust scoring and verification processes are designed to be:

Clear
Fair
Challengeable
Evidence-based

Suppliers are never ranked or advantaged based on commercial influence.
Trust and compliance, not payment, determine visibility.

We continuously improve our data governance

We regularly review our policies, security measures and partner arrangements to remain compliant with:

UK GDPR (General Data Protection Regulation)
Data Protection Act 2018
PECR (Privacy and Electronic Communications Regulations)
Industry best practice for SaaS and procurement platforms

Any updates to our policies will be clearly communicated to you in writing at least 30 days prior to taking effect, unless required by law to implement changes immediately.

If you have questions

For data protection or privacy enquiries, contact us at:
privacy@integriqa.com

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at:

https://ico.org.uk/make-a-complaint/

or by calling 0303 123 1113.